Finance Assistant

POSITION: FINANCE ASSISTANT // $25-33/HR

The selected candidate will complete a three- to six-month training period at our Big Valley Health Center in Bieber, CA, after which they will have the opportunity to work at our other health center locations, if desired.

REPORTS TO: CHIEF FINANCIAL OFFICER

QUALIFICATIONS
Required
• High school diploma or equivalent.
• Minimum one (1) year of bookkeeping, accounting, or financial administrative experience.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong mathematical aptitude and attention to detail.
• Excellent organizational, communication, and problem-solving skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Ability to work independently and collaboratively within a team environment.
• Valid California Driver's License and proof of automobile liability insurance.

Preferred
• Associate degree or college coursework in Accounting, Business Administration, Finance, or related field.
• Experience with MIP Fund Accounting software or similar accounting systems.
• Experience in healthcare, community health centers, or nonprofit organizations.

POSITION SUMMARY
The Finance Assistant provides administrative and accounting support to the Finance Department with primary responsibility for accounts payable processing and vendor payment administration. The position is responsible for ensuring invoices are processed accurately and timely, maintaining organized financial records, and supporting the daily operations of the Finance Department.
As knowledge, skills, and efficiency develop, the Finance Assistant may assume additional accounting and financial support responsibilities under the direction of the Chief Financial Officer (CFO) or designated supervisor. This position provides an opportunity for professional growth within the Finance Department through cross-training and progressive skill development.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable (Primary Responsibility)
• Receive, review, and enter vendor invoices accurately and timely into the accounting system.
• Verify invoices have appropriate approvals and supporting documentation.
• Prepare accounts payable batches and process vendor payments according to established procedures.
• Monitor payment due dates and process payments to maximize available discounts and avoid late fees.
• Reconcile vendor statements and resolve payment discrepancies, credits, and outstanding invoices.
• Communicate professionally with vendors regarding payment status and account questions.
• Maintain organized accounts payable files and supporting documentation.
• Generate and maintain accounts payable reports as requested.

Financial and Administrative Support
• Assist with routine financial recordkeeping and departmental administrative tasks.
• Maintain organized electronic and paper filing systems.
• Prepare basic spreadsheets and reports assigned.
• Assist with recurring payments and other routine financial transactions.
• Support audit preparation and document requests as directed.

Professional Development and Cross-Training
• Participate in cross-training opportunities within the Finance Department.
• Learn basic accounting functions and procedures to provide backup support when needed.
• Gradually assume additional responsibilities such as knowledge, accuracy, and proficiency increase.
• Seek clarification and guidance when encountering unfamiliar financial processes.

General Responsibilities
• Maintain confidentiality of patient, employee, financial, and organizational information.
• Notify supervisor promptly of workload concerns or potential delays.
• Attend required meetings and training sessions.
• Perform other duties as assigned.

CUSTOMER CARE
A core value of Mountain Valleys Health Centers’ is our dedication to high-quality customer care. As a Community Health Center, our patients are our vitality; therefore, every patient will be treated accordingly.
At MVHC a customer is defined as but not limited to a patient, vendor, contractor, granting agency, community business, and employee. Customers will be treated with the utmost dignity and respect regardless of their socio-economic status, insurance type, job position, and/or race, etc. Discrimination is unacceptable and is grounds for immediate termination.

Every employee of MVHC will adhere to the Accountability Measures outlined either at the onset of employment or at the date of this signed job description. Should these expectations not be upheld, the employee understands that disciplinary action will be taken which could lead to immediate termination.


REQUIREMENTS AFTER HIRE
• Obtain and maintain current CPR certification if required by organizational policy.
• Complete all required compliance, HIPAA, cybersecurity, and organizational training.
• Maintain professional appearance and appropriate business attire.

PHYSICAL REQUIREMENTS
Sitting, standing, walking, working on computer for long periods of time, lifting/carrying objects up to 30 lbs, pulling, twisting, repetitive motion of hands, close eye work, listening, speaking in person or on the phone, reading, and writing.